Minutes from any Meeting Online
Transcribed Minutes from any Meeting
Including Meetings of Shareholders, Directors, and Members
Online Meeting Minutes

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CORPORATE GLOSSARY
 
Administrative Dissolution
Agent for Service of Process
Apostille
Apportionment
Articles of Incorporation
Articles of Organization
Assumed Name
At Will LLC
Authorized Shares
B Corporation
Benefit Corporation
Board of Directors
Business Dissolution
Business Entity
Bylaws
Certificate of Existence
Certificate of Status
Certified Copy
Close Corporation
Common Stock
Conversion
Corporate Bylaws
Corporate Name Reservation
Corporate Stock
DBA
Disregarded Entity
Dividends
ESOP
Excise Tax
Federal Tax ID
Ficticious Name
Foreign Qualification
Franchise Tax
General Partnership
Good Standing Certificate
Incorporator
Involuntary Dissolution
IRS Form 966
ITIN
Limited Liability Company
Limited Partnership
Liquidation
LLC
LP
Majority Shareholder
Meetings
Merger
Nexus
Non-Stock Corporation
Nonprofit Corporation
Obligated Member LLC
Organizer
Paid-in Capital
Paid-in Surplus
Par Value
Personal Service Corporation
Preferred Stock
Privilege Tax
Professional Corporation
Professional Service
Proxy
Registered Agent
Registered Office
Reporting Requirements
Revocation
S Corporation
Series LLC
Service Mark
Shareholder
Sole Proprietor
Stated Capital
Statutory Agent
Stock Certificate
Term LLC
Trade Name
Trademark
Trust
Trustee
Winding Up

Corporations are legally required to conduct Annual Meetings

Each state has laws that govern Corporations.  The laws differ from state to state but all states have requirements for Corporate Meetings.  This includes Meetings of the Shareholders and Board of Directors of the Corporation.  At a minimum the state statutes require Annual Meetings of both the Shareholders and Board of Directors. 

In many small Corporations the same people make up both the Shareholders and Board of Directors.  In these cases only one Meeting is required.  However, if there are different Shareholders than Board Members then the statutes usually require separate meetings.

The Shareholders Meeting usually includes the election of the Board of Directors for the coming year and any other business that may be of interest to the Shareholders.  A Meeting of the Board of Directors is usually held immediately after the Shareholders Meeting to elect Officers of the organization for the next year and to approve any matters that have been presented to the Board.

Minutes are your evidence that a Meeting was actually conducted

Properly kept minutes include:
  • Who was at the meeting and in what capacity
  • Results of any elections which took place at the Meeting
  • Reports both internal and external which were presented at the Meeting
  • Resolutions which were adopted at the Meeting
Meeting Minutes should be kept with your other important Business Documents, such as your Articles of Incororation. A copy of the Meeting Minutes is evidence that the Meeting took place and that matters stated in the Minutes actually transpired.

State law requires that the Minutes of Meetings of Shareholders and Board of Directors be open for inspection by any Shareholder, Director, or Trustee of the Corporation.

What happens if I don't conduct Meetings and keep Minutes

If your corporation has not kept adequate Minutes of Shareholder and Board Meetings this could put your Corporation at risk.  Conducting Annual Meetings and keeping Corporate Minutes of those Meetings are both required by law - in all states.

While most states do not vigorously check whether you've conducted Annual Meetings and kept Minutes, if legal or financial problems should affect your Corporation, not fulfilling these Annual Corporate obligations could result in your Corporation being suspended.

If your Corporation is suspended by the Secretary of State, you cannot legally conduct business and may not sue or defend a law suit.  Contracts made by a suspended Corporation can be voided at the option of the other party.  Compounding the problem, it may be a criminal act to attempt to perform any of these Corporate actions while the Corporation is suspended.

What service does All Business Documents provide?

We will produce transcripts of your Corporate Minutes that are in full compliance with any applicable state law.

We will email your transcribed Minutes within two business days of the day you placed your order and follow that up with a hard copy by USPS Priority Mail.

The fee for our Meeting Minutes service is $75.00.  There are no hidden fees.  We have helped thousands of Corporations and LLCs stay in compliance with the Corporate Laws in all 50 states and have been in Business for over ten years.

How can I get my meeting information to you?

If you are ready to order a transcribed copy of your Meeting Minutes simply enter your meeting information into the form below then click the Place Order button.  We will email you a transcribed copy of your Meeting Minutes within 2 business days and follow that up with a hard copy by USPS Priority Mail.

If you are ready to order transcripts of your Meeting Minutes online now simply fill in the form below and press Place Order

MEETING MINUTES ORDER FORM

We take the privacy of your personal information very seriously. We DO NOT use your information for any other purposes than this individual Meeting Minutes order.  We will never provide your personal or credit card information to any person, group or third parties.   We delete your credit card information from our system when your Meeting Minutes order is completed.
Organization Information
We need to know some information about the Organization
for which the Meeting was conducted.
Organization Name
Organization Type
State of formation
Meeting Information
We need to know a few details about the Meeting.
Type of Meeting
Meeting Date 
Start Time  Adjourn Time 
Who chaired the Meeting 
Who took notes at the Meeting 
Where did the Meeting take place?
Address
City
  State 
Officer Information
List the names and titles of all officers who were present at the Meeting.
Participant Information
List the names of all Shareholders, Associates, Partners, Members or other persons who were present at the Meeting.
Reports
List all internal committee or financial reports as well as any external reports from vendors or service providers.
Elections
If there were elections for officers or other positions at the meeting list the names, titles and number of votes for each position.
Resolutions
List any resolutions which were adopted at the Meeting.
Contact & Delivery Information Billing Information
Transcribed Meeting Minutes will be sent to this address.
 Name
Address
City
   Zip 
Tel
E-mail
If the Contact and Billing information
is the same check this box 
 
  Name
Address
City
   Zip 
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CANCELLATION POLICY
All Meeting Minutes orders are refundable minus a $25 cancellation fee, and less any expenses incurred in processing your order.  To check the status of your Meeting Minutes order, make changes, or ask any questions, call us toll free at 855-771-2477.
OUR ADVANTAGE
  • Over the years we have transcribed Meeting Minutes from hundreds of Meetings of all kinds.  We know what's required and exactly how to record specific Meeting information in a format which complies with all applicable state statutes.
  • We guarantee our work.   If you're not satisfied with our Meeting Minutes services we will refund 100% of your processing fees.
  • We've been helping businesses Incorporate and stay in Good Standing for over ten years.  Our A+ BBB rating speaks for itself!
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