What is New York Corporation Foreign Qualification
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You want to do business in New York but are registered as a Domestic Corporation in another state.
In order to legally conduct business in the state of New York you must register with the New York Secretary of State as
a Foreign Corporation.
The process of registering as a Foreign Corporation in New York is called New York Corporation Foreign Qualification.
The process of New York Corporation Foreign Qualification is similar to the process of forming a Domestic Corporation in New York.
Your original formation documents (usually called Articles of Incorporation) and Corporate Bylaws apply to your New York Foreign Corporation.
The Board of Directors and Officers of your Domestic Corporation have the same roles in the New York Foreign Corporation.
Specific requirements to qualify as a Foreign Corporation in New York are explained below.
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Once you have made the decision to Qualify as a Foreign Corporation in New York,
a New York lawyer can file your documents and act as a middle man for a few hundred dollars an hour;
or you can use an online service provider like PCF to perform these services.
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Put the money you save with PCF right where it belongs - into your new
New York Foreign Corporation
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What do I have to do to Qualify as a Foreign Corporation in New York
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1. Prove that you are registered in a state other than New York as a Domestic Corporation
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- PCF can get your Certificate of Existence as quickly as possible from any state
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In order to register as a Foreign Corporation in the state of New York, you must first prove that you are registered in another state as a
Domestic Corporation.
You usually prove this with a Certificate of Good Standing, sometimes referred to as a Certificate of Existence or a Certificate of Fact, from the
state in which you are registered as a Domestic Corporation.
Cost of a Good Standing Certificate for your Domestic Corporation varies from state to state.
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2. Choose a name for your New York Foreign Corporation
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- PCF will check to make sure that your New York Foreign Corporation name is available, conforms to state of New York
Corporation naming regulations, and will reserve the Foreign Corporation name with the New York Secretary of State.
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Your New York Foreign Corporation name can identify the type of products and services your business will provide;
or it may be the name of the founder; or it can be a combination of the two or something else.
In any case, the New York Foreign Corporation name that you choose must be distinguishable from the name of any other registered New York Corporation or other
business entity and the name must also be different from any reserved names on record with the state of New York.
Your New York Foreign Corporation name must not imply that it was formed for a purpose other than that stated in the
Articles of Incorporation for your Domestic Corporation
and your New York Foreign Corporation name must not be a name that is likely to mislead the public.
The name of a New York Corporation must include the word "Corporation", "Incorporated" or "Limited"; or an abbreviation of one of these words.
New York corporate law include some restrictions for the name of a New York Corporation.
You can find details here.
It's important to choose a good name for your New York Foreign Corporation because if you want to change it after you qualify you
will have to file amended documents with the New York Secretary of State (and pay a fee).
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3. Select an official address and a Registered Agent for your New York Foreign Corporation
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- PCF can act as the official Registered Agent for your New York Foreign Corporation.
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Every New York Foreign Corporation must have an address that is physically located in the state of New York.
This address is "registered" with the New York Secretary of State.
The Registered Address is where official and legal correspondence can be delivered.
The individual or company that is registered with the state of New York to receive all correspondence on behalf of the New York
Foreign Corporation is called a "Registered Agent".
You may act as your own Registered Agent, however, many New York Foreign Corporations hire a Registered Agent because they don't have a physical
address within the state of New York or to provide a distinct level of privacy.
PCF provides Registered Agent services in New York as well as any other state.
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4. File Registration Documents with the New York Secretary of State
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PCF can compile Registration Documents that are specific to your New York business and file them with
the New York Secretary of State.
Should the need arise, PCF can also draft and file amendments to your Registration Documents.
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In order to Qualify as a Foreign Corporation in New York you must file Registration Documents with the New York Secretary of State.
The Registration Documents must include certain specific information about your New York business.
If the Registration Documents do not conform exactly to state of New York requirements they will be rejected.
You may subsequently amend the Registration Documents for your New York Foreign Corporation but you will have to pay a fee to
the state of New York in order to make the changes official.
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What do I have to do after I form my New York Foreign Corporation
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1. Obtain Business Licenses from the cities and counties in which you plan to do business
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The business licenses or permits that are required for your New York Foreign Corporation vary depending on your specific business
activities and the New York locations in which you want to conduct business.
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2. File the required reports for your New York Foreign Corporation
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Each New York Corporation must file a biennial report with the New York Secretary of State every two years.
The Biennial Report includes basic information about your New York Foreign Corporation including information on your Board of Directors and Officers.
Failure to submit a properly completed New York Biennial Report to the New York Secretary of State on or before the
due date may subject the New York Foreign Corporation to being administratively dissolved in the state of New York or having its authority to
transact business in the state of New York revoked by the New York Secretary of State.
Penalties may accrue if you fail to file any New York Corporation Biennial Report to the New York Secretary of State by the due date.
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3. Keep proper records of your New York Foreign Corporation on file
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Keep the following records on file and available at the principal business office of your New York Foreign Corporation:
- Names and addresses of all Directors and Officers of the New York Foreign Corporation
- Articles of Incorporation and any Amendments to them
- Corporate Bylaws and any Amendments to them
- List of current shareholders of the Foreign New York Corporation.
If shareholders change, keep a record of old shareholders and how stock was transferred.
- Minutes of all Meetings of Shareholders and Directors
- Copies of any Corporate Resolutions which have been adopted by the New York Foreign Corporation
- Copies of all tax returns and Annual Reports for the New York Foreign Corporation for the last 3 years
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4. Pay your taxes to the state of New York
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Foreign Corporations that either do business in the state of New York or that derive income from sources within the state of New York are subject to New York
tax laws.
If you are engaged in intrastate business and derive income from other states besides New York, you must allocate the amount of income derived
from the state of New York in order to determine your New York state taxes.
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