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PCF makes it fast, easy and cost-efficient to Form a Corporation in Kansas
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AND keep up with recurring Kansas Corporation requirements
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PCF has helped thousands of businesses successfully form a Corporation Online
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Choose PCF to help you form your Kansas Corporation and we will notify you each year well in advance of the due date for
any required Kansas Corporation reporting requirements
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If you're ready to form a Kansas Corporation online now
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Check our Kansas Incorporation options and prices
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If you need more information about forming a Kansas Corporation online, the information below may help you understand the requirements and implications of
incorporating in Kansas.
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Do I need a lawyer to form a Kansas Corporation
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The short answer is no.
The state of Kansas does not legally require a lawyer to form a
Kansas Corporation.
Our detailed Incorporation Information page may help you understand some
of the implications of forming a Kansas Corporation.
However, if there is anything about Incorporating in Kansas
that you're not sure about you should seek the advice of a competent Kansas lawyer, a Kansas accountant,
or both before you Incorporate in Kansas.
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Once you have made the decision to Incorporate in Kansas, a Kansas lawyer
can file your documents and act as a middle man for a few hundred dollars an hour; or you can use an online service provider like PCF
to perform these services and save money that you can use in your new Kansas Corporation.
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Put the money you save with PCF right where it belongs
into your new Kansas Corporation
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If you're not 100% satisfied with our service we'll give you your fees back
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What do I have to do to form a Kansas Corporation
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1. Choose a name for your Kansas Corporation
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- PCF will check to make sure that your Kansas Corporation name is available, conforms to state of Kansas
Corporation naming regulations, and will reserve your Kansas Corporation name with the Kansas Secretary of State.
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Your Kansas Corporation name can identify the type of products and services your business will provide;
or it may be the name of the founder; or it can be a combination of the two or something else.
In any case, the Kansas Corporation name that you choose must be distinguishable from the name of any other registered Kansas Corporation or other
business entity and the name must also be different from any reserved names on record with the state of Kansas.
Your Kansas Corporation name must not imply that it was formed for a purpose other than that stated in your
Articles of Incorporation;
and your Kansas Corporation name must not be a name that is likely to mislead the public.
The name of a Kansas Corporation must include the word "Corporation" or
"Incorporated" or an abbreviation of one of these words.
It's important to choose a good name for your Kansas Corporation because if you want to change it after you incorporate you
will have to file amended Articles of Incorporation with the Kansas Secretary of State (and pay a fee).
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2. Select an official address and a Registered Agent for your Kansas Corporation
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- PCF can act as the official Registered Agent for your Kansas Corporation.
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Every Kansas Corporation must have an address that is physically located in the state of Kansas.
This address is "registered" with the Kansas Secretary of State.
The Registered Address is where official and legal correspondence can be delivered.
The individual or company that is registered with the state of Kansas to receive all correspondence on behalf of the Kansas
Corporation is called a "Registered Agent".
You may act as your own Registered Agent, however, many Kansas Corporations hire a Registered Agent because they don't have a physical
address within the state of Kansas or to provide a distinct level of privacy.
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3. Choose a Board of Directors for your Kansas Corporation
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All Kansas Corporations are required to have a Board of Directors.
Directors are the people who will set policies for your Kansas Corporation and manage the business and its resources.
In the majority of small corporations directors are the owners.
The Articles of Incorporation or Corporate Bylaws may define specific qualifications for Directors.
The Board of Directors is responsible for creating rules, approving budgets and distributing profits to shareholders.
One of the most important duties of the Board of Directors is electing Officers for your Kansas Corporation.
The same person may be a Director and an Officer at the same time.
Directors need not be residents of the state of Kansas or shareholders of the Kansas Corporation unless the Articles of Incorporation
or Bylaws require it.
Normally Directors for your Kansas Corporation are elected for a term of one year.
Elections are held at the annual meeting of Shareholders.
The Directors serve until the next annual Shareholders meeting.
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4. Decide who will be Officers for your Kansas Corporation
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The Board of Directors elects Officers for your Kansas Corporation in accordance with the Corporate Bylaws and Articles of Incorporation.
Officers serve at the pleasure of the Board of Directors of the Kansas Corporation.
Officers handle the day to day operation of the Kansas Corporation.
Unless specifically prohibited by the Corporate Bylaws or Articles of Incorporation, in a Kansas Corporation
the same person may hold more than one Corporate Office at the same time.
However, there are certain legal affairs in which the same person cannot act in more than one capacity.
One Officer - usually the Secretary - is given responsibility for preparing Minutes of Directors and Shareholders meetings
and for authenticating records for the Kansas Corporation.
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5. Determine how you want your Kansas Corporation to be taxed
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- If you choose to be taxed as an S Corporation, PCF can prepare the S Corporation election form for your Kansas Corporation and include it with
your Incorporation documents.
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The Kansas Corporate Income Tax Rate is variable depending on the annual net income of the Kansas Corporation.
Kansas Corporate Income Tax Rates vary from 4 to 7.05%.
You may form an S Corporation in Kansas.
S Corporations may "pass through" all corporate profits to the shareholders (owners) who then pay tax at their applicable
personal rate.
S Corporations do not pay any Kansas Corporate Income Tax.
The Corporate Tax structure in the state of Kansas consists of two tax brackets:
- 0-$50,000 - 4%
- Over $50,000 - 7.05%
Kansas Corporations that have $1,000,000 or more of net worth in the state of Kansas must pay a Franchise Tax to the Kansas Department of Revenue.
Kansas Corporations required to pay the Kansas Corporate Franchise Tax must file a return with the Kansas Department of Revenue.
The return must be accompanied by the Kansas Corporation’s balance sheet.
For more Kansas Corporate Tax Information click here |
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6. File Articles of Incorporation with the Kansas Secretary of State
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PCF can draft Articles of Incorporation that are specific to your Kansas business and file them with
the Kansas Secretary of State. Should the need arise, PCF can also draft and file amendments to your Articles of Incorporation.
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In order to form a Corporation in Kansas you must file Articles of Incorporation with the Kansas Secretary of State.
The Articles of Incorporation must include certain specific information about your Kansas business. If the Articles do not conform exactly to state of Kansas requirements they will be rejected.
You may subsequently amend the Articles of Incorporation for your Kansas Corporation but you will have to pay a fee to the state of
Kansas in order to make the changes official.
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7. Get a Federal Employer Identification Number (FEIN)
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- PCF can prepare and file the forms to obtain an FEIN for your Kansas Corporation.
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A Federal Employer Identification Number, also known as a Federal Tax Identification Number, is used by the IRS to identify a
business entity.
An FEIN is like a Social Security Number for your Kansas Corporation.
All Kansas Corporations are required to have an FEIN.
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8. Issue Stock Certificates to the Initial Shareholders
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- PCF can create customized stock certificates for your Kansas Corporation.
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Corporate stock is evidence of ownership of a Kansas Corporation.
When you form your Kansas Corporation, you will need to determine what type of stock and the number of shares of each type that
you want to authorize.
You do not have to sell the number of shares that are authorized.
Many small Kansas Corporations hold 100% of the shares.
Stockholders in a Kansas Corporation are entitled to voting rights or dividends of the Corporate profits or both.
Whoever owns over 50% of the stock of the Kansas Corporation is able to make all Corporate business decisions.
Kansas Corporations usually hold at least 51% of the corporate stock in order to retain control of the Kansas Corporation.
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What do I have to do after I form my Kansas Corporation
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1. Conduct an initial Meeting of the Board of Directors and adopt Corporate Bylaws
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The Board of Directors holds an initial meeting to elect Officers, authorize issuance of stock and adopt the Corporate Bylaws.
Bylaws are the internal rules of your Kansas Corporation.
They are adopted by the Board of Directors and vary widely from Corporation to Corporation.
Commonly bylaws include the number of seats on the board of directors; how Directors are elected; how meetings of Directors and
Shareholders are to be conducted; what Officers the Kansas Corporation will have and a description of each of their duties.
As your company grows over time, you may amend your bylaws as necessary.
Bylaws generally cannot be amended by the Board of Directors unilaterally.
A vote by the majority of Stockholders of the Kansas Corporation is usually required to amend the Corporate Bylaws.
Bylaws may include any rules for managing the business and conducting corporate affairs.
Almost anything may be written into the Bylaws, however, the Bylaws must not be in violation of any federal or Kansas law or
the Kansas Corporation's Articles of Incorporation.
A copy of the Corporate Bylaws should be maintained at the Corporation's principal Kansas office.
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2. Open a Business Bank Account in Kansas
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It's very important that you have a separate business bank account for your Kansas Corporation.
Mixing personal and business funds can get you in a lot of trouble with the tax man down the line.
It's a good idea to contact the bank before you open a business bank account.
Specific requirements vary from bank to bank.
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3. Obtain Business Licenses from the cities and counties in which you plan to do business
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Note that forming a Kansas Corporation doesn't take the place of obtaining a business license, tax
registration certificate, or other required business permits.
A Kansas Corporation merely creates an ownership structure that limits the owners' personal liability.
You may still need to take care of getting set up to do business with your local government.
Depending on the nature of the business and the location of your Kansas Corporation you may need to get one or more city
business licenses or permits.
The business licenses or permits that are required for your Kansas Corporation vary depending on your business activities
and the specific locations within the state of Kansas in which you want to conduct business.
If your Kansas Corporation will be selling products in Kansas you may be required to obtain a Reseller's Permit from the appropriate
Kansas state agency.
If your Kansas Corporation will be selling products in Kansas you will also be responsible for all applicable local and state of Kansas
sales taxes if there are any.
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4. Hold Meetings of Shareholders and Directors of each year.
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- PCF can transcribe the minutes of any meeting of your Kansas Corporation into a form that complies with all
state of Kansas requirements.
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Every Kansas Corporation must hold corporate and shareholder meetings, at least annually, and must keep minutes of each meeting
on file.
A copy of the minutes is evidence that the meetings took place and includes all resolutions that were adopted.
The minutes of each meetings must be open for inspection by any Shareholder or Director.
This meeting requirement is often overlooked and comes into play when the Kansas Corporation is challenged for any reason.
Keeping proper meeting minutes and documenting resolutions made and approved by the Directors is a formality that could save your
Kansas Corporation a lot of potential trouble.
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5. File the required Kansas Corporation reports
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The Kansas Corporation Annual Report includes basic information about your Kansas Corporation including information on your Directors and Officers.
Failure to submit a properly completed Kansas Annual Report to the Kansas Secretary of State on or before the
due date may subject your Kansas Corporation to being administratively dissolved in the state of Kansas or
having its authority to transact business in the state of Kansas revoked by the Kansas Secretary of State.
Penalties may accrue if you fail to file any Kansas Corporation Annual Report to the Kansas Secretary of State
by the due date.
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6. Keep proper records of your Kansas Corporation on file
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Keep the following records on file and available at the principal business office of your Kansas Corporation:
- Names and addresses of all Directors and Officers of the Kansas Corporation
- Articles of Incorporation for the Kansas Corporation and any Amendments to them
- Corporate Bylaws for the Kansas Corporation and any Amendments to them
- List of current shareholders of the Kansas Corporation.
If shareholders change, keep a record of old shareholders and how stock was transferred.
- Minutes of all Meetings of Shareholders and Directors
- Copies of any Corporate Resolutions which have been adopted by the Kansas Corporation
- Copies of all tax returns and Annual Reports for the Kansas Corporation for the last 3 years
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Kansas Foreign Corporation Qualification
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You want to do business in the state of Kansas but are registered as a Domestic Corporation in another state.
In order to legally conduct business in the state of Kansas you must register with the Kansas Secretary of State as
a Kansas Foreign Corporation.
The process of registering as a Foreign Corporation in the state of Kansas is called Kansas Corporation Foreign Qualification.
The process of Kansas Corporation Foreign Qualification is similar to the process of forming a Domestic Corporation in the state of Kansas.
Your original formation documents (usually called Articles of Incorporation) and Corporate Bylaws apply to your Kansas Foreign Corporation.
The Board of Directors and Officers of your Domestic Corporation have the same roles in the Kansas Foreign Corporation.
For specific requirements to qualify as a Foreign Corporation in the state of Kansas click here.
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